January 2011 Meeting
A. CONVOCATION:
1. The Canadice Town Board Meeting was held on January 10, 2011 at 7:30 pm at the Canadice Town Hall.
2. Roll call showed the following-
Present: Supervisor Kristine Singer
Councilman Michael Virgil
Councilman Leland Durkee
Councilman John O’Connor
Councilman William Hershey
Others Present: Five (5) guests/residents attended the Regular Town Board Meeting.
3. Salute to the Flag.
4. Approval of December 13, 2010 Minutes-
Note: Minutes of the preceding meeting shall be approved without being read, unless the reading thereof is called for by a Member of this Board - the minutes are available for review at the Office of the Town Clerk.
Councilman Durkee motioned, Councilman O’Connor seconded, and it was unanimously carried to approve the minutes of the December 13, 2010 Town Board Meeting.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
B. ORGANIZATIONAL MEETING:
1. Review Organizational Items
a. Time And Place For Regular Town Board Meetings:
Second Monday each month at 7:30 pm
Canadice Town Hall, 5949 County Rd #37
b. Official Newspapers:
Daily Messenger, Canandaigua, NY
The Valley News, Springwater, NY-informational purposes only
c. Official Bank:
Supervisor- Canandaigua National Bank
Town Clerk/Tax Collector- Canandaigua National Bank
Town Justices- Canandaigua National Bank
d. Alternate Person Authorized To Sign Town Checks:
Supervisor- Councilman Michael Virgil
Town Clerk/Tax Collector- Diane Horning
Town Justices- None
e. Appointments By The Town Board:
Attorney for the Town-TBD
Alternate Attorney for the Town- TBD
Registrar of Vital Statistics- Eileen Schaefer
Health Officer- Michael Hutton
Dog Control Officer- Ontario County Humane Society
Code Enforcement Officer- Robert Best
Deputy Code Enforcement Officer- Vacant
Records Management Officer- Eileen Schaefer
Planning Board Chairperson- Theodore Mayhood
Zoning Board of Appeals Chairperson- Linda Moorhouse
Assessment Review Board Chairperson- Chosen by BAR each year
Representative to County Planning Board- Stephen Groet
Representative to Honeoye Lake Watershed Taskforce– Bill Hershey
f. Appointments To Be Made By Town Officers:
1. By Supervisor:
Deputy Supervisor- Councilman Michael Virgil
Historian- Margaret Bott
Deputy Historian- David Bott
Budget Officer- Kristine Singer
Bookkeeper- Valary Muscarella
2. By Town Clerk/Tax Collector:
Deputy Town Clerk- Diane Horning
Deputy Tax Collector- Diane Horning
Deputy Records Management Officer- Valary Muscarella
3. By Highway Superintendent:
Deputy Highway Superintendent- Steven Zeh
4. By Registrar of Vital Statistics:
Deputy Registrar- Diane Horning
g. Petty Cash Funds:
Town Clerk- $100.00
Chairman Planning Board- $50.00
Tax Collector- $50.00
Town Justices- $200.00
h. Procedure For Paying Bills:
Upon approval of warrant by majority of the Town Board; except for payroll, utility bills, and monthly operating expenses to avoid assessment of late fees which may be paid as presented.
i. Mileage:
For Official Town Business- $.50 cents per mile was agreed upon after a brief discussion by the Board.
j. Salary Schedule- (As established by the adoption of the 2011 Budget)
Four Councilpersons $2,371.00 each per year
$9,484.00 total
Two Justices $7,956.00 each per year
$15,912.00 total
Supervisor $11,676.00 annual
Highway Superintendent $50,562.00 annual
Deputy Highway Superintendent $3,430.00 annual
Machine Equipment Operator Heavy Jan/Jun $22.06 per hour
Machine Equipment Operatior Heavy July/Dec $22.50 per hour
Machine Equipment Operator Light $16.54 per hour
Laborer $9.00 per hour
Budget Officer $1,697.00 annual
Town Clerk/Tax Collector $24,657.00 annual
Registrar of Vital Statistics $345.00 annual
Deputy Town Clerk/Tax Collector $1,665.00 annual
Confidential Secretary To The Supervisor $17,300 annual
Appointed Assessor $20,117.00 annual
Code Enforcement Officer $15,536.00 annual
Deputy CEO: $15.00 per hour
Town Historian Personnel $754.00 annual total
Court Clerk: $14.20 per hour
Cleaner $9,400.00 annual
Grounds Keeper $15.15 per hour
Cleaner (additional) $12.02 per hour
Planning Board Members $30.00 per meeting attended
Planning Board Chairperson $200.00 stipend in addition to above
Planning Board Secretary $75.00 per meeting attended
Zoning Appeals Board Members $25.00 per meeting attended
Zoning Appeals Board Chairperson $200.00 stipend in addition to above
Zoning Appeals Board Secretary $75.00 per meeting attended
Board of Assessment Review $8.50 per hour
Health Officer $0
2. Resolution Number 1 of 2011 – Adoption of Organizational Meeting Items
Councilman Durkee motioned, Councilman Virgil seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, The Organizational Meeting of the Town of Canadice was held on January 10, 2011; and
WHEREAS, All items were presented to the Town Board for their consideration; now, therefore, be it
RESOLVED, That this Board does hereby approve of and adopts those items placed before it at said meeting; and, be it further
RESOLVED, That the Clerk of this Board enter all said items along with a copy of this resolution in the official minutes of this Board.
3. Resolution Number 2 of 2011 – Review Rules Of Procedure
Councilman Durkee motioned, Councilman Hershey seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, Section 63 of the Town Law provides that the Town Board may determine the rules of its procedure; and
WHEREAS, This Board adopted Rules of Procedure and Order as defined in Chapter 14, Meetings and Public Hearings, of the Canadice Municipal Code with the adoption of said code September 9, 1996; and
WHEREAS, This Board annually reviews said policy; and
WHEREAS, This Board after due deliberation agrees the following additional rules are adopted by this resolution for the year 2011:
1. Every resolution or motion must be seconded before being put to vote by the Supervisor, and all resolutions or motions shall be recorded in their entirety in the official minutes of the Town Board.
2. The Supervisor may offer or second a resolution or a motion and need not relinquish the chair for such purpose.
3. No motion or resolution may be brought to a vote except by the majority consent of those present, unless typewritten copies are presented to each member of the Board 48 hours prior to the opening of the meeting at which such motion or resolution is offered.
4. No motion shall be made to offer any amendment to an amendment already before the Board on any proposition.
5. No member of the public shall engage in any demonstration, booking, hand clapping or otherwise disrupt the formality of a Town Board Meeting.
6. Any person speaking to the Town Board, with the consent of the Supervisor, shall address their remarks to the Town Board, not to other members of the audience in the form of a debate.
7. A majority vote of all members of the Board shall be required to suspend these rules of order. A majority of the Board shall constitute a quorum.
8. If the above stated rules are or become at any time in conflict with the statutory law, the statutory law shall take precedence.
now, therefore, be it
RESOLVED That the preceding Rules of Procedure and Order be and are hereby adopted for the year 2011 pursuant to Section 63 of the Town Law; and, be it further
RESOLVED, That the Clerk of this Board send certified copies of this resolution to the Board Members, Highway Superintendent and retain a copy for the official records.
4. Resolution Number 3 of 2011 – Review Of Procurement Policy For 2011
Councilman Virgil motioned, Councilman Durkee seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, Section 104-b of the General Municipal Law (GML) requires every town to adopt internal policies and procedures governing all procurement of goods and services not subject to the bidding requirement of GML, Section 103 or any other law; and
WHEREAS, This Board adopted a Procurement Policy April 13, 1992 which is defined in Chapter 21 of the Canadice Municipal Code; and
WHEREAS, Said adoption requires the annual review of the said policy; and
WHEREAS, Comments have been solicited from the Town Board by the Budget Officer pertaining to the procurement policies and procedures as stated in Chapter 21 of the Town of Canadice Municipal Town Code; now, therefore, be it
RESOLVED, That the Town of Canadice does hereby approve the procurement policies and procedures contained in Chapter 21 of the Canadice Municipal Code; and, be it further
RESOLVED, That the Clerk of this Board send certified copies of this resolution to the Board Members, Highway Superintendent and retain a copy for the official record.
5. Resolution Number 4 of 2011 – Request To Be Included In Ontario County Highway Bids For 2011
Councilman Durkee motioned, Councilman Hershey seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, It is required by New York State Department of Audit and Control that documentation be on file to substantiate the fact that the Town of Canadice will be purchasing commodities within the bidding statutes of New York State; now, therefore, be it
RESOLVED, That the Town of Canadice desires to utilize Ontario County bids for the purchase of certain Highway supplies during the year 2011; and, be it further
RESOLVED, That the Clerk of this Board send a certified copy of this resolution to the Ontario County Purchasing Director, Ontario County Purchasing Department and Bruce Longbine, Canadice Highway Superintendent.
6. Resolution Number 5 of 2011– Request To Be Included In Livingston County Highway Bids For 2011
Councilman Durkee motioned, Councilman Hershey seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, It is required by New York State Department of Audit and Control that documentation be on file to substantiate the fact that the Town of Canadice will be purchasing commodities within the bidding statutes of New York State; now, therefore, be it
RESOLVED, That the Town of Canadice desires to utilize Livingston County bids with vendor approval for the purchase of certain Highway supplies during the year 2010; and, be it further
RESOLVED, That the Clerk of this Board send a certified copy of this resolution to the Livingston County Purchasing Director, Livingston Purchasing Department and Bruce Longbine, Canadice Highway Superintendent.
C. PRIVILEGE OF THE FLOOR:
1. Mr. Roger Colegrove submitted a letter, diagram (see T.C. file) and pictures of the condition of two culverts on Canadice Lake Rd. He is in support of repairs that will eliminate safety concerns. Superintendent Longbine indicated he was aware of the situation and would be addressing it. Councilman Durkee suggested using reflectors near the area until the weather permits repair work. Superintendent Longbine indicated the pipe is in good shape and we do have a load of blocks that can be used.
D. COMMUNICATIONS:
Note: Communications are filed with the Town Clerk. Discussion on any item may be called for by any Member of this Board.
E. REPORTS:
1. Town Clerk/Tax Collector- Mrs. Eileen Schaefer.
a. The financial report for the Town Clerk/Tax Collector for the month of December 2010 was submitted (see T. C. file).
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to accept the Town Clerk’s report.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
2. Historian- Mrs. Margaret Bott.
a. No report.
3. Code Enforcement Officer- Mr. Robert Best.
a. The written report for the month of December 2010 was submitted (see T. C. file). Year end and Fire & Safety reports were included.
4. Planning Board- Mr. Theodore Mayhood.
a. Draft minutes were submitted to the Town Board (see T. C. file).
b. Supervisor Singer asked if the Comprehensive Plan that is being revised will be available electronically. Mr. Mayhood will check.
5. Zoning Board of Appeals- Mrs. Linda Moorhouse.
a. No report.
6. Highway Superintendent- Mr. Bruce Longbine.
a. Plowing snow and waiting for spring.
b. Work that needs to be done for the culvert on Townline Rd was discussed.
c. Resolution Number 6 of 2011 – Approval Of The Canadice Highway Department Equipment Replacement Schedule, As Revised January 2011
Councilman Virgil questioned the need for and purchase of a second pick-up truck. Superintendent Longbine indicated the used trucks are almost as much as the new ones and the crew does use the truck. After further discussion Supervisor Singer confirmed that approval of the equipment schedule did not mean that each piece of equipment would automatically be purchased without individual Board approval.
Councilman Virgil motioned, Councilman Durkee seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, This Board and Highway Superintendent, Bruce Longbine, have developed and implemented an Equipment Purchase and Replacement Schedule in order to maintain the efficient and cost effective operation of the Canadice Highway Department; and
WHEREAS, The establishment and regular evaluation and amendment to said schedule is achieving the desired results while maintaining a stable annual budget request; and
WHEREAS, This Board was presented the most current amendment revised to include remaining equipment owned by the town; now, therefore, be it
RESOLVED, That this Board does hereby approve the attached Proposed Equipment Replacement Schedule; and, be it further
RESOLVED, That each purchase and replacement must continue follow all legal procurement procedures for such purchase regardless of inclusion in this schedule; and, be it further
RESOLVED, That the Clerk of this Board send a copy of this resolution to Highway Superintendent, Bruce Longbine.
7. Honeoye Lake Watershed Research Taskforce- Councilman Hershey.
a. Supervisor Singer indicated that Maria Rudzinski from Ontario County Planning is holding a meeting regarding the local laws review at the Richmond Town Hall from 7 to 9 pm this Thursday. Councilman Hershey is not attending, Planning Board Chair Ted Mayhood is not attending and Supervisor Singer has another commitment.
b. Councilman Hershey mentioned that Ontario County Soil & Water met with DEC and the Army Core to develop a permit that would speed up the process for work on stream banks and wetlands.
8. Assessor- Ms. Valary Muscarella.
a. The written report for the month of December 2010 was submitted (see T. C. file).
9. Supervisor- Ms. Kristine Singer.
a. The financial report for the month of December 2010 was submitted (see T.C. file).
Councilman Virgil motioned, Councilman Durkee seconded, and it was carried to accept the Supervisor’s report.
APPROVED Ayes 4 Virgil, Durkee, O’Connor, Hershey
Abstained 1 Singer
Nays 0
b. Budget Transfers:
FROM TO AMOUNT PURPOSE
A1990.4 A1430.4 $ 371.75 Expenditures greater than budgeted amount.
A1620.41 A1620.4 $ 735.32 Expenditures greater than budgeted amount.
A1990.4 A5010.4 $ 148.53 Expenditures greater than budgeted amount.
A1420.4 A5132.4 $ 2,000.00 Expenditures greater than budgeted amount.
A1910.4 A5132.4 $ 2,315.10 Expenditures greater than budgeted amount.
A8020.4 A8020.1 $ 450.00 Expenditures greater than budgeted amount.
A1990.4 A1440.4 $ 566.00 Expenditures greater than budgeted amount.
DA5110.1 DA5112.2 $ 1,914.01 Expenditures greater than budgeted amount.
DA5110.1 DA5142.4 $ 1,671.05 Expenditures greater than budgeted amount.
DA5112.1 DA5130.1 $ 2,163.00 Expenditures greater than budgeted amount.
DA5112.1 DA5140.1 $ 1,305.29 Expenditures greater than budgeted amount.
Councilman Durkee motioned, Councilman O’Connor seconded, and it was unanimously carried to approve the budget transfers.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
F. UNFINISHED BUSINESS:
1. Water District Update: We are proceeding with the process as single project. Informational meetings will most likely be held in April or May and schedule the vote for August. Also Supervisor Singer indicated that Richmond is looking at extending their water district along East Lake Rd again, with the possibility of hooking into our proposed district. Supervisor Singer indicated we would continue our project as is. If both our project and Richmond’s is approved we could look at connecting them.
G. NEW BUSINESS:
1. 2010 Supervisors Financial Report 12/31/2010 – submitted.
2. 2010 Town Clerk Report – submitted.
3. 2010 Tax Collector Report – submitted.
4. Schedule Audit of Town Justice Books – Supervisor Singer and Councilman Hershey will set up a time with Mr. Engard
5. Resolution Number 7 of 2011 – Approval Of Town Officers Financial Records
Councilman Durkee motioned, Councilman Hershey seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, Town Law 123 requires the Town Board to audit the records of all Town officers or employees who received or disbursed moneys during the previous year on or before the twentieth day of January; and
WHEREAS, The Town Supervisor/Budget Officer, Town Clerk/Tax Collector provided the Town Board with said records on January 10, 2011; now, therefore, be it
RESOLVED, That to the best of their knowledge, the Town Board found the records of the Town Clerk/Tax Collector to be in good order and acceptable; and, be it further
RESOLVED, That to the best of their knowledge, the Town Board, with the abstention of the Supervisor, found the records of the Town Supervisor/Budget Officer to be in good order and acceptable; and, be it further
RESOLVED, That this resolution be entered into the official minutes of the Canadice Town Board.
6. Resolution Number 8 of 2011 – Authorization To Execute The Highway Superintendent Software Support Contract With Williamson Law Book Company
Councilman O’Connor motioned, Councilman Durkee seconded and it was unanimously carried to adopt the following resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, This Board purchased the Highway Superintendent Software Program from Williamson Law Book Company in 2007; and
WHEREAS, The software support is an annual renewable contract, at a rate of $385 for 2011; and
WHEREAS, The Budget Officer recommends that the contract be purchased; now, therefore, be it
RESOLVED, That this Board authorizes the Supervisor to execute said contract and remit the contract fee to Williamson Law Book Company; and, be it further
RESOLVED, That the Clerk of this Board send a certified copy of this resolution, the executed contract and contract fee to Williamson Law Book Company and retain a copy in the Town files.
7. Williamson Law Book Payroll Program – Supervisor Singer is getting a quote to see if it would be worth it to process our own payroll.
8. Resolution Number 9 of 2011 – Resolution Authorizing The Execution And Delivery Of Lease Purchase Agreement And Related Instruments With Real Lease, Inc., And Determining Other Matters In Connection Therewith
Councilman Virgil motioned, Councilman Durkee seconded and it was unanimously carried to adopt the following resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, The governing body of the Town of Canadice (“Lessee”) a body of politic and corporate duly organized and existing as a political subdivision, municipal corporation or similar public entity of the State of New York, is authorized by the laws of the State of New York to purchase, acquire and lease personal property for the benefit of the Lessee and its inhabitants and to enter into contracts with respect thereto; and
WHEREAS, The Lessee desires to purchase, acquire and lease certain equipment constituting personal property necessary for the Lessee to perform essential governmental functions; and
WHEREAS, In order to acquire such equipment, the Lessee proposes to enter into that certain Equipment Lease-Purchase Agreement (the "Agreement") with Real Lease, Inc. (the "Lessor"), the form of which has been presented to the governing body of the Lessee at this meeting; and
WHEREAS, the governing body of the Lessee deems it for the benefit of the Lessee and for the efficient and effective administration thereof to enter into the Agreement for the purchase, acquisition and leasing of the equipment therein described on the terms and conditions therein provided;
Now, therefore, be it RESOLVED, By the governing body of Lessee as follows:
Section 1. Approval of Documents. The form, terms and provisions of the Agreement are hereby approved in substantially the form presented at this meeting, with such insertions, omissions and changes as shall be approved by counsel of the Lessee or other members of the governing body of the Lessee executing the same, the execution of such documents being conclusive evidence of such approval; and the Supervisor of the Lessee is hereby authorized and directed to execute, and the Town Clerk of the Lessee is hereby authorized and directed to attest and countersign the Agreement and affix the seal of the Lessee to such documents.
Section 2. Other Actions Authorized. The proper officers and employees of the Lessee shall take all action necessary or reasonably required by the parties to the Agreement to carry out, give effect to and consummate the transactions contemplated thereby and to take all action necessary in conformity therewith, including, without limitation, the execution and delivery of any closing and other documents required to be delivered in connection with the Agreement.
Section 3. No General Liability. Nothing contained in this Resolution, the Agreement nor any other instrument shall be construed with respect to the Lessee as incurring a pecuniary liability or charge upon the general credit of the Lessee or against it taxing power, nor shall the breach of any agreement contained in this Resolution, the Agreement or any other instrument or document executed in connection therewith impose any pecuniary liability upon the Lessee or any charge upon its general credit or against its taxing power, except to the extent that the Rental Payments payable under the Agreement are special limited obligations of the Lessee as provided in the Agreement.
Section 4. Section 265(b)(3) Designation. Lessee hereby designates the Agreement as a "qualified tax-exempt obligation" for the purposes and within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. Lessee further represents that Lessee reasonably anticipates that Lessee and other entities that Lessee controls will not issue tax-exempt obligations (including the Agreement) that exceed the aggregate principal amount of $10,000,000 during the calendar year in which the Agreement is executed and delivered.
Section 5. Severability. If any section, paragraph, clause or provision of this Resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Resolution.
Section 6. Repealer. All bylaws, orders and resolutions or parts thereof, inconsistent herewith, are hereby repealed to the extent only of such inconsistency. This repealer shall not be construed as reviving any bylaw, order, resolution or ordinance or part thereof.
Section 7. Effective Date. This Resolution shall be effective upon adoption by the governing body of the Lessee and approval of the attorney for the lessee of the Resolution, Agreement and related documents.
9. Resolution Number 10 of 2011 – Acceptance Of Proposal
Councilman Virgil motioned, Councilman Durkee seconded and it was unanimously carried to adopt the following resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays
WHEREAS, This Board established an Equipment Purchase & Replacement Schedule in order to maintain the efficient and cost effective operation of the Canadice Highway Department; and
WHEREAS, Resolution Number 41 of 2010 authorized the solicitation of bids for the purchase/replacement of a Super Duty, 6 wheel truck; and
WHEREAS, Resolution Number 45 of 2010 accepted a bid from Genesee Valley Motors for the truck purchase; and
WHEREAS, Real Lease has provided a proposal for the funding of the equipment that remains within our budgetary guidelines; and
WHEREAS, This Board has reviewed the proposals and agrees with the proposal Option #1 consisting of four (4) annual payments in the amount of $27,748.00; now, therefore, be it
RESOLVED, This Board authorizes the Supervisor to execute the proposal acceptance with Real Lease to fund the purchase of said equipment; and, be it further
RESOLVED, That the Clerk of this Board send a copy of this resolution to Bruce Longbine, Highway Superintendent and Real Lease with the executed acceptance and retain a copy of each for the Town.
10. Resolution Number 11 of 2011 – Acceptance Of Proposal
Councilman Durkee motioned, Councilman Hershey seconded and it was unanimously carried to adopt the following resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays
WHEREAS, This Board established an Equipment Purchase & Replacement Schedule in order to maintain the efficient and cost effective operation of the Canadice Highway Department; and
WHEREAS, In accordance with said schedule the backhoe will be traded and replaced for a cost not to exceed $25,000; and
WHEREAS, Real Lease has provided a proposal for the funding of the equipment that remains within our budgetary guidelines; and
WHEREAS, This Board has reviewed the proposals and agrees with the proposal Option #2 consisting of three (3) annual payments in the amount not to exceed $8,765.29; now, therefore, be it
RESOLVED, This Board authorizes the Supervisor to execute the proposal acceptance with Real Lease to fund the purchase of said equipment; and, be it further
RESOLVED, That the Clerk of this Board send a copy of this resolution to Bruce Longbine, Highway Superintendent and Real Lease with the executed acceptance and retain a copy of each for the Town.
11. Resolution Number 12 of 2011 – Authorization To Solicit Bids
This resolution was for soliciting bids on an F250 truck for crew use.
Councilman Durkee motioned, Supervisor Singer seconded and the resolution was not approved.
Ayes 2 Singer, Durkee,
Nays 3 Virgil, O’Connor, Hershey
12. FYI Passing of Sybil Craig – Supervisor Singer made mention of Mrs. Craig’s passing for those who were not aware.
13. Approval of the Bills –
Councilman Durkee motioned, Councilman O’Connor seconded, and it was unanimously carried that the bills are to be paid in the following amounts:
ABSTRACT #13 for 2010-
General Account Voucher #394b to 430 $ 8,225.36
Highway Account Voucher #196 to 208 $ 8,238.43
ABSTRACT #1 for 2011-
General Account Voucher #1 to 23 $ 66,738.63
Highway Account Voucher #001 to 002 $ 22,513.36
Trust & Agency Voucher #01 $ 1,197.49
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
H. PRIVILEGE OF THE FLOOR:
1. After some discussion regarding a structural inspection of the garage door at the Highway Department, Councilman Virgil indicated he will contact a structural engineer.
2. Supervisor Singer and Richmond Supervisor Ralph Angelo met with Ontario County Planning, (Mr. Kris Hughes, Ms. Julie Gotham and Mr. Jeff Astles), regarding the weed harvesting survey. There was a really good return response and 70% would like to see the weed harvesting program continue. Also, extensive repair work is needed on one of the harvesters and a truck needs to be replaced.
I. EXECUTIVE SESSION – Pending Legal Proceeding
Councilman Durkee motioned, Councilman O’Connor seconded, and it was unanimously carried to adjourn into Executive Session at 9:08 pm.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
Councilman Virgil motioned, Councilman Durkee seconded, and it was unanimously carried to adjourn Executive Session and resume the regular meeting at 9:21 pm.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
J. ADJOURNMENT:
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to adjourn the meeting at 9:22 pm.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
Respectfully submitted, ___________________________ Eileen Schaefer, Town Clerk
1. The Canadice Town Board Meeting was held on January 10, 2011 at 7:30 pm at the Canadice Town Hall.
2. Roll call showed the following-
Present: Supervisor Kristine Singer
Councilman Michael Virgil
Councilman Leland Durkee
Councilman John O’Connor
Councilman William Hershey
Others Present: Five (5) guests/residents attended the Regular Town Board Meeting.
3. Salute to the Flag.
4. Approval of December 13, 2010 Minutes-
Note: Minutes of the preceding meeting shall be approved without being read, unless the reading thereof is called for by a Member of this Board - the minutes are available for review at the Office of the Town Clerk.
Councilman Durkee motioned, Councilman O’Connor seconded, and it was unanimously carried to approve the minutes of the December 13, 2010 Town Board Meeting.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
B. ORGANIZATIONAL MEETING:
1. Review Organizational Items
a. Time And Place For Regular Town Board Meetings:
Second Monday each month at 7:30 pm
Canadice Town Hall, 5949 County Rd #37
b. Official Newspapers:
Daily Messenger, Canandaigua, NY
The Valley News, Springwater, NY-informational purposes only
c. Official Bank:
Supervisor- Canandaigua National Bank
Town Clerk/Tax Collector- Canandaigua National Bank
Town Justices- Canandaigua National Bank
d. Alternate Person Authorized To Sign Town Checks:
Supervisor- Councilman Michael Virgil
Town Clerk/Tax Collector- Diane Horning
Town Justices- None
e. Appointments By The Town Board:
Attorney for the Town-TBD
Alternate Attorney for the Town- TBD
Registrar of Vital Statistics- Eileen Schaefer
Health Officer- Michael Hutton
Dog Control Officer- Ontario County Humane Society
Code Enforcement Officer- Robert Best
Deputy Code Enforcement Officer- Vacant
Records Management Officer- Eileen Schaefer
Planning Board Chairperson- Theodore Mayhood
Zoning Board of Appeals Chairperson- Linda Moorhouse
Assessment Review Board Chairperson- Chosen by BAR each year
Representative to County Planning Board- Stephen Groet
Representative to Honeoye Lake Watershed Taskforce– Bill Hershey
f. Appointments To Be Made By Town Officers:
1. By Supervisor:
Deputy Supervisor- Councilman Michael Virgil
Historian- Margaret Bott
Deputy Historian- David Bott
Budget Officer- Kristine Singer
Bookkeeper- Valary Muscarella
2. By Town Clerk/Tax Collector:
Deputy Town Clerk- Diane Horning
Deputy Tax Collector- Diane Horning
Deputy Records Management Officer- Valary Muscarella
3. By Highway Superintendent:
Deputy Highway Superintendent- Steven Zeh
4. By Registrar of Vital Statistics:
Deputy Registrar- Diane Horning
g. Petty Cash Funds:
Town Clerk- $100.00
Chairman Planning Board- $50.00
Tax Collector- $50.00
Town Justices- $200.00
h. Procedure For Paying Bills:
Upon approval of warrant by majority of the Town Board; except for payroll, utility bills, and monthly operating expenses to avoid assessment of late fees which may be paid as presented.
i. Mileage:
For Official Town Business- $.50 cents per mile was agreed upon after a brief discussion by the Board.
j. Salary Schedule- (As established by the adoption of the 2011 Budget)
Four Councilpersons $2,371.00 each per year
$9,484.00 total
Two Justices $7,956.00 each per year
$15,912.00 total
Supervisor $11,676.00 annual
Highway Superintendent $50,562.00 annual
Deputy Highway Superintendent $3,430.00 annual
Machine Equipment Operator Heavy Jan/Jun $22.06 per hour
Machine Equipment Operatior Heavy July/Dec $22.50 per hour
Machine Equipment Operator Light $16.54 per hour
Laborer $9.00 per hour
Budget Officer $1,697.00 annual
Town Clerk/Tax Collector $24,657.00 annual
Registrar of Vital Statistics $345.00 annual
Deputy Town Clerk/Tax Collector $1,665.00 annual
Confidential Secretary To The Supervisor $17,300 annual
Appointed Assessor $20,117.00 annual
Code Enforcement Officer $15,536.00 annual
Deputy CEO: $15.00 per hour
Town Historian Personnel $754.00 annual total
Court Clerk: $14.20 per hour
Cleaner $9,400.00 annual
Grounds Keeper $15.15 per hour
Cleaner (additional) $12.02 per hour
Planning Board Members $30.00 per meeting attended
Planning Board Chairperson $200.00 stipend in addition to above
Planning Board Secretary $75.00 per meeting attended
Zoning Appeals Board Members $25.00 per meeting attended
Zoning Appeals Board Chairperson $200.00 stipend in addition to above
Zoning Appeals Board Secretary $75.00 per meeting attended
Board of Assessment Review $8.50 per hour
Health Officer $0
2. Resolution Number 1 of 2011 – Adoption of Organizational Meeting Items
Councilman Durkee motioned, Councilman Virgil seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, The Organizational Meeting of the Town of Canadice was held on January 10, 2011; and
WHEREAS, All items were presented to the Town Board for their consideration; now, therefore, be it
RESOLVED, That this Board does hereby approve of and adopts those items placed before it at said meeting; and, be it further
RESOLVED, That the Clerk of this Board enter all said items along with a copy of this resolution in the official minutes of this Board.
3. Resolution Number 2 of 2011 – Review Rules Of Procedure
Councilman Durkee motioned, Councilman Hershey seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, Section 63 of the Town Law provides that the Town Board may determine the rules of its procedure; and
WHEREAS, This Board adopted Rules of Procedure and Order as defined in Chapter 14, Meetings and Public Hearings, of the Canadice Municipal Code with the adoption of said code September 9, 1996; and
WHEREAS, This Board annually reviews said policy; and
WHEREAS, This Board after due deliberation agrees the following additional rules are adopted by this resolution for the year 2011:
1. Every resolution or motion must be seconded before being put to vote by the Supervisor, and all resolutions or motions shall be recorded in their entirety in the official minutes of the Town Board.
2. The Supervisor may offer or second a resolution or a motion and need not relinquish the chair for such purpose.
3. No motion or resolution may be brought to a vote except by the majority consent of those present, unless typewritten copies are presented to each member of the Board 48 hours prior to the opening of the meeting at which such motion or resolution is offered.
4. No motion shall be made to offer any amendment to an amendment already before the Board on any proposition.
5. No member of the public shall engage in any demonstration, booking, hand clapping or otherwise disrupt the formality of a Town Board Meeting.
6. Any person speaking to the Town Board, with the consent of the Supervisor, shall address their remarks to the Town Board, not to other members of the audience in the form of a debate.
7. A majority vote of all members of the Board shall be required to suspend these rules of order. A majority of the Board shall constitute a quorum.
8. If the above stated rules are or become at any time in conflict with the statutory law, the statutory law shall take precedence.
now, therefore, be it
RESOLVED That the preceding Rules of Procedure and Order be and are hereby adopted for the year 2011 pursuant to Section 63 of the Town Law; and, be it further
RESOLVED, That the Clerk of this Board send certified copies of this resolution to the Board Members, Highway Superintendent and retain a copy for the official records.
4. Resolution Number 3 of 2011 – Review Of Procurement Policy For 2011
Councilman Virgil motioned, Councilman Durkee seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, Section 104-b of the General Municipal Law (GML) requires every town to adopt internal policies and procedures governing all procurement of goods and services not subject to the bidding requirement of GML, Section 103 or any other law; and
WHEREAS, This Board adopted a Procurement Policy April 13, 1992 which is defined in Chapter 21 of the Canadice Municipal Code; and
WHEREAS, Said adoption requires the annual review of the said policy; and
WHEREAS, Comments have been solicited from the Town Board by the Budget Officer pertaining to the procurement policies and procedures as stated in Chapter 21 of the Town of Canadice Municipal Town Code; now, therefore, be it
RESOLVED, That the Town of Canadice does hereby approve the procurement policies and procedures contained in Chapter 21 of the Canadice Municipal Code; and, be it further
RESOLVED, That the Clerk of this Board send certified copies of this resolution to the Board Members, Highway Superintendent and retain a copy for the official record.
5. Resolution Number 4 of 2011 – Request To Be Included In Ontario County Highway Bids For 2011
Councilman Durkee motioned, Councilman Hershey seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, It is required by New York State Department of Audit and Control that documentation be on file to substantiate the fact that the Town of Canadice will be purchasing commodities within the bidding statutes of New York State; now, therefore, be it
RESOLVED, That the Town of Canadice desires to utilize Ontario County bids for the purchase of certain Highway supplies during the year 2011; and, be it further
RESOLVED, That the Clerk of this Board send a certified copy of this resolution to the Ontario County Purchasing Director, Ontario County Purchasing Department and Bruce Longbine, Canadice Highway Superintendent.
6. Resolution Number 5 of 2011– Request To Be Included In Livingston County Highway Bids For 2011
Councilman Durkee motioned, Councilman Hershey seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, It is required by New York State Department of Audit and Control that documentation be on file to substantiate the fact that the Town of Canadice will be purchasing commodities within the bidding statutes of New York State; now, therefore, be it
RESOLVED, That the Town of Canadice desires to utilize Livingston County bids with vendor approval for the purchase of certain Highway supplies during the year 2010; and, be it further
RESOLVED, That the Clerk of this Board send a certified copy of this resolution to the Livingston County Purchasing Director, Livingston Purchasing Department and Bruce Longbine, Canadice Highway Superintendent.
C. PRIVILEGE OF THE FLOOR:
1. Mr. Roger Colegrove submitted a letter, diagram (see T.C. file) and pictures of the condition of two culverts on Canadice Lake Rd. He is in support of repairs that will eliminate safety concerns. Superintendent Longbine indicated he was aware of the situation and would be addressing it. Councilman Durkee suggested using reflectors near the area until the weather permits repair work. Superintendent Longbine indicated the pipe is in good shape and we do have a load of blocks that can be used.
D. COMMUNICATIONS:
Note: Communications are filed with the Town Clerk. Discussion on any item may be called for by any Member of this Board.
E. REPORTS:
1. Town Clerk/Tax Collector- Mrs. Eileen Schaefer.
a. The financial report for the Town Clerk/Tax Collector for the month of December 2010 was submitted (see T. C. file).
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to accept the Town Clerk’s report.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
2. Historian- Mrs. Margaret Bott.
a. No report.
3. Code Enforcement Officer- Mr. Robert Best.
a. The written report for the month of December 2010 was submitted (see T. C. file). Year end and Fire & Safety reports were included.
4. Planning Board- Mr. Theodore Mayhood.
a. Draft minutes were submitted to the Town Board (see T. C. file).
b. Supervisor Singer asked if the Comprehensive Plan that is being revised will be available electronically. Mr. Mayhood will check.
5. Zoning Board of Appeals- Mrs. Linda Moorhouse.
a. No report.
6. Highway Superintendent- Mr. Bruce Longbine.
a. Plowing snow and waiting for spring.
b. Work that needs to be done for the culvert on Townline Rd was discussed.
c. Resolution Number 6 of 2011 – Approval Of The Canadice Highway Department Equipment Replacement Schedule, As Revised January 2011
Councilman Virgil questioned the need for and purchase of a second pick-up truck. Superintendent Longbine indicated the used trucks are almost as much as the new ones and the crew does use the truck. After further discussion Supervisor Singer confirmed that approval of the equipment schedule did not mean that each piece of equipment would automatically be purchased without individual Board approval.
Councilman Virgil motioned, Councilman Durkee seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, This Board and Highway Superintendent, Bruce Longbine, have developed and implemented an Equipment Purchase and Replacement Schedule in order to maintain the efficient and cost effective operation of the Canadice Highway Department; and
WHEREAS, The establishment and regular evaluation and amendment to said schedule is achieving the desired results while maintaining a stable annual budget request; and
WHEREAS, This Board was presented the most current amendment revised to include remaining equipment owned by the town; now, therefore, be it
RESOLVED, That this Board does hereby approve the attached Proposed Equipment Replacement Schedule; and, be it further
RESOLVED, That each purchase and replacement must continue follow all legal procurement procedures for such purchase regardless of inclusion in this schedule; and, be it further
RESOLVED, That the Clerk of this Board send a copy of this resolution to Highway Superintendent, Bruce Longbine.
7. Honeoye Lake Watershed Research Taskforce- Councilman Hershey.
a. Supervisor Singer indicated that Maria Rudzinski from Ontario County Planning is holding a meeting regarding the local laws review at the Richmond Town Hall from 7 to 9 pm this Thursday. Councilman Hershey is not attending, Planning Board Chair Ted Mayhood is not attending and Supervisor Singer has another commitment.
b. Councilman Hershey mentioned that Ontario County Soil & Water met with DEC and the Army Core to develop a permit that would speed up the process for work on stream banks and wetlands.
8. Assessor- Ms. Valary Muscarella.
a. The written report for the month of December 2010 was submitted (see T. C. file).
9. Supervisor- Ms. Kristine Singer.
a. The financial report for the month of December 2010 was submitted (see T.C. file).
Councilman Virgil motioned, Councilman Durkee seconded, and it was carried to accept the Supervisor’s report.
APPROVED Ayes 4 Virgil, Durkee, O’Connor, Hershey
Abstained 1 Singer
Nays 0
b. Budget Transfers:
FROM TO AMOUNT PURPOSE
A1990.4 A1430.4 $ 371.75 Expenditures greater than budgeted amount.
A1620.41 A1620.4 $ 735.32 Expenditures greater than budgeted amount.
A1990.4 A5010.4 $ 148.53 Expenditures greater than budgeted amount.
A1420.4 A5132.4 $ 2,000.00 Expenditures greater than budgeted amount.
A1910.4 A5132.4 $ 2,315.10 Expenditures greater than budgeted amount.
A8020.4 A8020.1 $ 450.00 Expenditures greater than budgeted amount.
A1990.4 A1440.4 $ 566.00 Expenditures greater than budgeted amount.
DA5110.1 DA5112.2 $ 1,914.01 Expenditures greater than budgeted amount.
DA5110.1 DA5142.4 $ 1,671.05 Expenditures greater than budgeted amount.
DA5112.1 DA5130.1 $ 2,163.00 Expenditures greater than budgeted amount.
DA5112.1 DA5140.1 $ 1,305.29 Expenditures greater than budgeted amount.
Councilman Durkee motioned, Councilman O’Connor seconded, and it was unanimously carried to approve the budget transfers.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
F. UNFINISHED BUSINESS:
1. Water District Update: We are proceeding with the process as single project. Informational meetings will most likely be held in April or May and schedule the vote for August. Also Supervisor Singer indicated that Richmond is looking at extending their water district along East Lake Rd again, with the possibility of hooking into our proposed district. Supervisor Singer indicated we would continue our project as is. If both our project and Richmond’s is approved we could look at connecting them.
G. NEW BUSINESS:
1. 2010 Supervisors Financial Report 12/31/2010 – submitted.
2. 2010 Town Clerk Report – submitted.
3. 2010 Tax Collector Report – submitted.
4. Schedule Audit of Town Justice Books – Supervisor Singer and Councilman Hershey will set up a time with Mr. Engard
5. Resolution Number 7 of 2011 – Approval Of Town Officers Financial Records
Councilman Durkee motioned, Councilman Hershey seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, Town Law 123 requires the Town Board to audit the records of all Town officers or employees who received or disbursed moneys during the previous year on or before the twentieth day of January; and
WHEREAS, The Town Supervisor/Budget Officer, Town Clerk/Tax Collector provided the Town Board with said records on January 10, 2011; now, therefore, be it
RESOLVED, That to the best of their knowledge, the Town Board found the records of the Town Clerk/Tax Collector to be in good order and acceptable; and, be it further
RESOLVED, That to the best of their knowledge, the Town Board, with the abstention of the Supervisor, found the records of the Town Supervisor/Budget Officer to be in good order and acceptable; and, be it further
RESOLVED, That this resolution be entered into the official minutes of the Canadice Town Board.
6. Resolution Number 8 of 2011 – Authorization To Execute The Highway Superintendent Software Support Contract With Williamson Law Book Company
Councilman O’Connor motioned, Councilman Durkee seconded and it was unanimously carried to adopt the following resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, This Board purchased the Highway Superintendent Software Program from Williamson Law Book Company in 2007; and
WHEREAS, The software support is an annual renewable contract, at a rate of $385 for 2011; and
WHEREAS, The Budget Officer recommends that the contract be purchased; now, therefore, be it
RESOLVED, That this Board authorizes the Supervisor to execute said contract and remit the contract fee to Williamson Law Book Company; and, be it further
RESOLVED, That the Clerk of this Board send a certified copy of this resolution, the executed contract and contract fee to Williamson Law Book Company and retain a copy in the Town files.
7. Williamson Law Book Payroll Program – Supervisor Singer is getting a quote to see if it would be worth it to process our own payroll.
8. Resolution Number 9 of 2011 – Resolution Authorizing The Execution And Delivery Of Lease Purchase Agreement And Related Instruments With Real Lease, Inc., And Determining Other Matters In Connection Therewith
Councilman Virgil motioned, Councilman Durkee seconded and it was unanimously carried to adopt the following resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, The governing body of the Town of Canadice (“Lessee”) a body of politic and corporate duly organized and existing as a political subdivision, municipal corporation or similar public entity of the State of New York, is authorized by the laws of the State of New York to purchase, acquire and lease personal property for the benefit of the Lessee and its inhabitants and to enter into contracts with respect thereto; and
WHEREAS, The Lessee desires to purchase, acquire and lease certain equipment constituting personal property necessary for the Lessee to perform essential governmental functions; and
WHEREAS, In order to acquire such equipment, the Lessee proposes to enter into that certain Equipment Lease-Purchase Agreement (the "Agreement") with Real Lease, Inc. (the "Lessor"), the form of which has been presented to the governing body of the Lessee at this meeting; and
WHEREAS, the governing body of the Lessee deems it for the benefit of the Lessee and for the efficient and effective administration thereof to enter into the Agreement for the purchase, acquisition and leasing of the equipment therein described on the terms and conditions therein provided;
Now, therefore, be it RESOLVED, By the governing body of Lessee as follows:
Section 1. Approval of Documents. The form, terms and provisions of the Agreement are hereby approved in substantially the form presented at this meeting, with such insertions, omissions and changes as shall be approved by counsel of the Lessee or other members of the governing body of the Lessee executing the same, the execution of such documents being conclusive evidence of such approval; and the Supervisor of the Lessee is hereby authorized and directed to execute, and the Town Clerk of the Lessee is hereby authorized and directed to attest and countersign the Agreement and affix the seal of the Lessee to such documents.
Section 2. Other Actions Authorized. The proper officers and employees of the Lessee shall take all action necessary or reasonably required by the parties to the Agreement to carry out, give effect to and consummate the transactions contemplated thereby and to take all action necessary in conformity therewith, including, without limitation, the execution and delivery of any closing and other documents required to be delivered in connection with the Agreement.
Section 3. No General Liability. Nothing contained in this Resolution, the Agreement nor any other instrument shall be construed with respect to the Lessee as incurring a pecuniary liability or charge upon the general credit of the Lessee or against it taxing power, nor shall the breach of any agreement contained in this Resolution, the Agreement or any other instrument or document executed in connection therewith impose any pecuniary liability upon the Lessee or any charge upon its general credit or against its taxing power, except to the extent that the Rental Payments payable under the Agreement are special limited obligations of the Lessee as provided in the Agreement.
Section 4. Section 265(b)(3) Designation. Lessee hereby designates the Agreement as a "qualified tax-exempt obligation" for the purposes and within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. Lessee further represents that Lessee reasonably anticipates that Lessee and other entities that Lessee controls will not issue tax-exempt obligations (including the Agreement) that exceed the aggregate principal amount of $10,000,000 during the calendar year in which the Agreement is executed and delivered.
Section 5. Severability. If any section, paragraph, clause or provision of this Resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Resolution.
Section 6. Repealer. All bylaws, orders and resolutions or parts thereof, inconsistent herewith, are hereby repealed to the extent only of such inconsistency. This repealer shall not be construed as reviving any bylaw, order, resolution or ordinance or part thereof.
Section 7. Effective Date. This Resolution shall be effective upon adoption by the governing body of the Lessee and approval of the attorney for the lessee of the Resolution, Agreement and related documents.
9. Resolution Number 10 of 2011 – Acceptance Of Proposal
Councilman Virgil motioned, Councilman Durkee seconded and it was unanimously carried to adopt the following resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays
WHEREAS, This Board established an Equipment Purchase & Replacement Schedule in order to maintain the efficient and cost effective operation of the Canadice Highway Department; and
WHEREAS, Resolution Number 41 of 2010 authorized the solicitation of bids for the purchase/replacement of a Super Duty, 6 wheel truck; and
WHEREAS, Resolution Number 45 of 2010 accepted a bid from Genesee Valley Motors for the truck purchase; and
WHEREAS, Real Lease has provided a proposal for the funding of the equipment that remains within our budgetary guidelines; and
WHEREAS, This Board has reviewed the proposals and agrees with the proposal Option #1 consisting of four (4) annual payments in the amount of $27,748.00; now, therefore, be it
RESOLVED, This Board authorizes the Supervisor to execute the proposal acceptance with Real Lease to fund the purchase of said equipment; and, be it further
RESOLVED, That the Clerk of this Board send a copy of this resolution to Bruce Longbine, Highway Superintendent and Real Lease with the executed acceptance and retain a copy of each for the Town.
10. Resolution Number 11 of 2011 – Acceptance Of Proposal
Councilman Durkee motioned, Councilman Hershey seconded and it was unanimously carried to adopt the following resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays
WHEREAS, This Board established an Equipment Purchase & Replacement Schedule in order to maintain the efficient and cost effective operation of the Canadice Highway Department; and
WHEREAS, In accordance with said schedule the backhoe will be traded and replaced for a cost not to exceed $25,000; and
WHEREAS, Real Lease has provided a proposal for the funding of the equipment that remains within our budgetary guidelines; and
WHEREAS, This Board has reviewed the proposals and agrees with the proposal Option #2 consisting of three (3) annual payments in the amount not to exceed $8,765.29; now, therefore, be it
RESOLVED, This Board authorizes the Supervisor to execute the proposal acceptance with Real Lease to fund the purchase of said equipment; and, be it further
RESOLVED, That the Clerk of this Board send a copy of this resolution to Bruce Longbine, Highway Superintendent and Real Lease with the executed acceptance and retain a copy of each for the Town.
11. Resolution Number 12 of 2011 – Authorization To Solicit Bids
This resolution was for soliciting bids on an F250 truck for crew use.
Councilman Durkee motioned, Supervisor Singer seconded and the resolution was not approved.
Ayes 2 Singer, Durkee,
Nays 3 Virgil, O’Connor, Hershey
12. FYI Passing of Sybil Craig – Supervisor Singer made mention of Mrs. Craig’s passing for those who were not aware.
13. Approval of the Bills –
Councilman Durkee motioned, Councilman O’Connor seconded, and it was unanimously carried that the bills are to be paid in the following amounts:
ABSTRACT #13 for 2010-
General Account Voucher #394b to 430 $ 8,225.36
Highway Account Voucher #196 to 208 $ 8,238.43
ABSTRACT #1 for 2011-
General Account Voucher #1 to 23 $ 66,738.63
Highway Account Voucher #001 to 002 $ 22,513.36
Trust & Agency Voucher #01 $ 1,197.49
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
H. PRIVILEGE OF THE FLOOR:
1. After some discussion regarding a structural inspection of the garage door at the Highway Department, Councilman Virgil indicated he will contact a structural engineer.
2. Supervisor Singer and Richmond Supervisor Ralph Angelo met with Ontario County Planning, (Mr. Kris Hughes, Ms. Julie Gotham and Mr. Jeff Astles), regarding the weed harvesting survey. There was a really good return response and 70% would like to see the weed harvesting program continue. Also, extensive repair work is needed on one of the harvesters and a truck needs to be replaced.
I. EXECUTIVE SESSION – Pending Legal Proceeding
Councilman Durkee motioned, Councilman O’Connor seconded, and it was unanimously carried to adjourn into Executive Session at 9:08 pm.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
Councilman Virgil motioned, Councilman Durkee seconded, and it was unanimously carried to adjourn Executive Session and resume the regular meeting at 9:21 pm.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
J. ADJOURNMENT:
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to adjourn the meeting at 9:22 pm.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
Respectfully submitted, ___________________________ Eileen Schaefer, Town Clerk