March 2011 Meeting
A. CONVOCATION:
1. The Canadice Town Board Meeting was held on March 14, 2011 at 7:30 pm at the Canadice Town Hall.
2. Roll call showed the following-
Present: Supervisor Kristine Singer
Councilman Michael Virgil
Councilman Leland Durkee
Councilman John O’Connor
Councilman William Hershey
Others Present: Seven (7) guests/residents attended the Regular Town Board Meeting.
3. Salute to the Flag.
4. Approval of February 14, 2011 Regular Meeting Minutes-
Note: Minutes of the preceding meeting shall be approved without being read, unless the reading thereof is called for by a Member of this Board - the minutes are available for review at the Office of the Town Clerk.
Councilman Durkee motioned, Councilman O’Connor seconded, and it was unanimously carried to approve the minutes of the February 14, 2011 Regular Town Board Meeting.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
With the following correction:
Pg 3, #6 a., Ayes 3.
B. PRIVILEGE OF THE FLOOR:
1. Mr. Michael Schaffron, LaBella Associates, P.C. Proposed Water District.
*Made a few modifications to the district boundary per the discussion at the last meeting. The Assessor has been working on the preliminary assessment role and any issues that need to be resolved with it. Should the benchmark for a full unit be 900 or 1,000 square feet or should a parcel with a habitable unit be a minimum of one unit? Ms. Muscarella will find out how many homes the park is permitted for, it may not be 88. Vacant buildable lots will be set at .25. Mr. Schaffron asked how the sewer district assigns their benefit. Supervisor Singer is not sure; we will have to check. The question of how many non-buildable lots there are was brought up since they should not be included. We may not delineate by square footage and go with half of a unit (.50) for a vacant lot & a vacant lot with improvements; everyone else would be one (1.0) unit or more. We will see what the sewer district does before we make a final decision. Several Board members felt all of the properties with a livable structure should be a single unit or by the size of the tap/connection going to the property. Mr. Schaffron will work up both options for a comparison.
*Supervisor Singer did have a discussion with Richmond and they will draw up a preliminary letter of intent. She is still not connecting with Mary Kay Bashaw regarding funding from our local Canandaigua National Bank. Mr. Schaffron suggested the project be discussed with an attorney soon.
2. Mr. Stephen Groet asked about the reporting requirements for our Historians; do we have to supply a report to the state. Supervisor Singer indicated they don’t disburse any funds, so the reporting requirements are not necessarily the same. Supervisor Singer will have to look into it.
C. COMMUNICATIONS:
Note: Communications are filed with the Town Clerk. Discussion on any item may be called for by any Member of this Board.
*Supervisor Singer mentioned she had set up an account with the online university. She will go into the account for the first time and then the Boards will be able to use it for training purposes.
*Councilman O’Connor asked about the cell tower letter, Supervisor Singer indicated it related to leasing space if the Town built a tower.
D. REPORTS:
1. Town Clerk/Tax Collector- Mrs. Eileen Schaefer.
a. The financial report for the Town Clerk/Tax Collector for the month of February was submitted (see T. C. file).
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to accept the Town Clerk/Tax Collector’s report.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
2. Historian- Mrs. Margaret Bott.
a. No report.
3. Code Enforcement Officer- Mr. Robert Best.
a. The written report for the month of February was submitted (see T. C. file).
4. Planning Board- Mr. Theodore Mayhood.
a. The February draft minutes were submitted (see T.C. file).
b. Comprehensive Plan draft approved at the last PB meeting. Ontario County Planning has not seen the draft yet.
c. NYS finally came through with regulations for outdoor wood boilers, so we will look through it.
d. Also submitted the other potential code changes as recommended by the ZBA and our attorney.
5. Zoning Board of Appeals- Mrs. Linda Moorhouse.
a. The draft minutes of the January ZBA meeting were submitted (see T.C. file).
6. Highway Superintendent- Mr. Bruce Longbine.
a. The pipe was delivered for the Townline Rd project.
b. The CHIPS funds will remain at the same level as last year.
c. There are some water issues on the Thayer property. Councilman Hershey, Mr. Tom Stevens and Superintendent Longbine will meet at the property to review the situation.
7. Honeoye Lake Watershed Research Taskforce Liaison- Councilman Hershey.
a. Nothing new to discuss.
8. Assessor- Ms. Valary Muscarella.
a. The written report for the month of February was submitted (see T. C. file).
9. Supervisor- Ms. Kristine Singer.
a. The financial report for the month of February was submitted (see T.C. file).
Councilman Durkee motioned, Councilman Virgil seconded, and it was carried to approve the financial report.
APPROVED Ayes 4 Virgil, Durkee, O’Connor, Hershey
Abstained 1 Singer
Nays 0
b. Budget Transfer;
FROM TO AMOUNT PURPOSE
DA5112.21 DA5142.41 $ 1,474.45 Expenditures greater than budgeted amount.
Councilman Durkee motioned, Councilman Virgil seconded, and it was unanimously carried to approve the budget transfer.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
E. UNFINISHED BUSINESS:
1. Changes in the code submitted by the Planning Board. After some discussion, it was decided the Town Board will look at other possible wording.
2. Weed Harvester- The cost of the new harvester will be split; the first half paid by Ontario County with the second half paid between Richmond (75%) and Canadice (25%). The state boat launch on Honeoye Lake is scheduled for repairs this summer also.
3. Resolution Number 16 of 2011 –Authorizing The Execution And Delivery Of Lease Purchase Agreement And Related Instruments With Real Lease, Inc. And Determining Other Matters In Connection Therewith
Councilman Durkee motioned, Councilman Hershey seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, The governing body of the Town of Canadice (“Lessee”) a body of politic and corporate duly organized and existing as a political subdivision, municipal corporation or similar public entity of the State of New York, is authorized by the laws of the State of New York to purchase, acquire and lease personal property for the benefit of the Lessee and its inhabitants and to enter into contracts with respect thereto; and
WHEREAS, The Lessee desires to purchase, acquire and lease certain equipment constituting personal property necessary for the Lessee to perform essential governmental functions; and
WHEREAS, In order to acquire such equipment, the Lessee proposes to enter into that certain Equipment Lease-Purchase Agreement (the "Agreement") with Real Lease, Inc. (the "Lessor"), the form of which has been presented to the governing body of the Lessee at this meeting; and
WHEREAS, The governing body of the Lessee deems it for the benefit of the Lessee and for the efficient and effective administration thereof to enter into the Agreement for the purchase, acquisition and leasing of the equipment therein described on the terms and conditions therein provided;
Now, therefore, be it RESOLVED, By the governing body of Lessee as follows:
Section 1. Approval of Documents. The form, terms and provisions of the Agreement are hereby approved in substantially the form presented at this meeting, with such insertions, omissions and changes as shall be approved by counsel of the Lessee or other members of the governing body of the Lessee executing the same, the execution of such documents being conclusive evidence of such approval; and the Supervisor of the Lessee is hereby authorized and directed to execute, and the Town Clerk of the Lessee is hereby authorized and directed to attest and countersign the Agreement and affix the seal of the Lessee to such documents.
Section 2. Other Actions Authorized. The proper officers and employees of the Lessee shall take all action necessary or reasonably required by the parties to the Agreement to carry out, give effect to and consummate the transactions contemplated thereby and to take all action necessary in conformity therewith, including, without limitation, the execution and delivery of any closing and other documents required to be delivered in connection with the Agreement.
Section 3. No General Liability. Nothing contained in this Resolution, the Agreement nor any other instrument shall be construed with respect to the Lessee as incurring a pecuniary liability or charge upon the general credit of the Lessee or against it taxing power, nor shall the breach of any agreement contained in this Resolution, the Agreement or any other instrument or document executed in connection therewith impose any pecuniary liability upon the Lessee or any charge upon its general credit or against its taxing power, except to the extent that the Rental Payments payable under the Agreement are special limited obligations of the Lessee as provided in the Agreement.
Section 4. Section 265(b)(3) Designation. Lessee hereby designates the Agreement as a "qualified tax-exempt obligation" for the purposes and within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. Lessee further represents that Lessee reasonably anticipates that Lessee and other entities that Lessee controls will not issue tax-exempt obligations (including the Agreement) that exceed the aggregate principal amount of $10,000,000 during the calendar year in which the Agreement is executed and delivered.
Section 5. Severability. If any section, paragraph, clause or provision of this Resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Resolution.
Section 6. Repealer. All bylaws, orders and resolutions or parts thereof, inconsistent herewith, are hereby repealed to the extent only of such inconsistency. This repealer shall not be construed as reviving any bylaw, order, resolution or ordinance or part thereof.
Section 7. Effective Date. This Resolution shall be effective upon adoption by the governing body of the Lessee and approval of the attorney for the lessee of the Resolution, Agreement and related documents.
4. Resolution Number 17 of 2011 – Authorization To Solicit Bids
Councilman Virgil motioned, Councilman Durkee seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, This Board established an Equipment Replacement Schedule in order to maintain the efficient and cost effective operation of the Canadice Highway Department; and
WHEREAS, The pickup has been replaced in accordance with the approved Equipment Replacement Schedule; and
WHEREAS, Highway Superintendent Bruce Longbine has suggested to this Board the solicitation of bids for a direct sale of the pickup in order to realize a better financial return in comparison to proceeds from an auction; and
WHEREAS, This Board agrees with the proposal to solicit bids in an effort to realize a better return; now, therefore, be it
RESOLVED, That this Board directs the Town Clerk to advertise for bids as prescribed in Town and Municipal law indicating a minimum bid as determined by the Highway Superintendent; and, be it further
RESOLVED, That all bids are to be received by the Town Clerk no later than 4:00 pm on Thursday, April 7, 2011 to be eligible for consideration; and, be it further
RESOLVED, That this Board will review all bids received at the April 11, 2011 Town Board Meeting; and, be it further
RESOLVED, That is Board reserves the right to reject all bids if the established minimum is not met; and, be it further
RESOLVED, That the Clerk of this Board send a copy of this resolution to Highway Superintendent Bruce Longbine.
5. Resolution for the acceptance of a bid for the backhoe was pulled after a brief discussion.
6. Town Shed Facility/Preliminary Engineering Report-
Councilman Virgil, Councilman Durkee and Superintendent Longbine will research figures for bracing and the door on the Highway Garage.
F. NEW BUSINESS:
1. Resolution Number 18 of 2011 – Authorization To Execute The Town Clerk Plus Program Software Support Contract With Williamson Law Book Company
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, This Board purchased the Town Clerk/Tax Collector program from Williamson Law Book Company in 1998 which has been updated to the Town Clerk Plus Program; and
WHEREAS, The software support is an annual renewable contract at a rate of $605 for 2011; and
WHEREAS, The Town Clerk recommends the contract be renewed; now, therefore, be it
RESOLVED, That this Board authorizes the Supervisor to execute said contract and remit the contract fee to Williamson Law Book Company; and, be it further
RESOLVED, That the Clerk of this Board send a certified copy of this resolution with the executed contract to Williamson Law Book Company with the contract fee and retain a copy in the Town files.
2. Resolution Number 19 of 2011 – Authorization To Execute The Building And Codes Enforcement Program Software Support Contract With Williamson Law Book Company
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, This Board purchased the Code Enforcement Officer program from Williamson Law Book Company in 2000; and
WHEREAS, The software support is an annual renewable contract at a rate of $330 for 2011; and
WHEREAS, The Code Enforcement Officer recommends the contract be renewed; now, therefore, be it
RESOLVED, That this Board authorizes the Supervisor to execute said contract and remit the contract fee to Williamson Law Book Company; and, be it further
RESOLVED, That the Clerk of this Board send a certified copy of this resolution with the executed contract to Williamson Law Book Company with the contract fee and retain a copy in the Town files.
3. Resolution Number 20 of 2011 – Authorization To Renew The Alarm Maintenance Contract For The Town Hall With SG Security
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, This Board authorized the installation of a Fire/Security system in the new Town Hall; and
WHEREAS, It is in the best interest of the Town to contract with SG Security for system maintenance; now, therefore, be it
RESOLVED, That this Board directs the Supervisor to renew the annual maintenance contract with SG Security for a cost not to exceed $252.00 for the year 2011; and, be it further
RESOLVED, That the Clerk of this Board send a copy of this resolution with the agreed payment to SG Security.
4. Approval of the Bills –
Councilman Durkee motioned, Councilman Virgil seconded, and it was unanimously carried that the bills are to be paid in the following amounts:
ABSTRACT #3
General Account Voucher #52 to #78 $ 12,323.69
Highway Account Voucher #027 to #043 $ 76,867.90
Richmond Fire District Voucher #01 $ 62,245.00
Hemlock Fire District Voucher #001 $ 19,928.00
Springwater Fire District Voucher #0001 $ 34,757.00
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
G. PRIVILEGE OF THE FLOOR:
1. Mr. Tony Messina asked if the Board is going to tackle snowmobilers. Supervisor Singer talked to Sheriff Povero and he feels that in some cases it may not be safe to cross back and forth on the road when the snowmobile trail is unable to go over a culvert area.
2. Councilman O’Connor asked about the 2010 census numbers. Supervisor Singer indicated that New York State and Ontario County showed a population increase.
H. EXECUTIVE SESSION – Pending Legal Action
Councilman Durkee motioned, Councilman O’Connor seconded, and it was unanimously carried to adjourn to executive session at 10:16 pm.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
Councilman Virgil motioned, Councilman Hershey seconded, and it was unanimously carried to resume the regular meeting at 10:28 pm.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
I. ADJOURNMENT:
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to adjourn the meeting at 10:29 pm.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
Respectfully submitted, ___________________________ Eileen Schaefer, Town Clerk
1. The Canadice Town Board Meeting was held on March 14, 2011 at 7:30 pm at the Canadice Town Hall.
2. Roll call showed the following-
Present: Supervisor Kristine Singer
Councilman Michael Virgil
Councilman Leland Durkee
Councilman John O’Connor
Councilman William Hershey
Others Present: Seven (7) guests/residents attended the Regular Town Board Meeting.
3. Salute to the Flag.
4. Approval of February 14, 2011 Regular Meeting Minutes-
Note: Minutes of the preceding meeting shall be approved without being read, unless the reading thereof is called for by a Member of this Board - the minutes are available for review at the Office of the Town Clerk.
Councilman Durkee motioned, Councilman O’Connor seconded, and it was unanimously carried to approve the minutes of the February 14, 2011 Regular Town Board Meeting.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
With the following correction:
Pg 3, #6 a., Ayes 3.
B. PRIVILEGE OF THE FLOOR:
1. Mr. Michael Schaffron, LaBella Associates, P.C. Proposed Water District.
*Made a few modifications to the district boundary per the discussion at the last meeting. The Assessor has been working on the preliminary assessment role and any issues that need to be resolved with it. Should the benchmark for a full unit be 900 or 1,000 square feet or should a parcel with a habitable unit be a minimum of one unit? Ms. Muscarella will find out how many homes the park is permitted for, it may not be 88. Vacant buildable lots will be set at .25. Mr. Schaffron asked how the sewer district assigns their benefit. Supervisor Singer is not sure; we will have to check. The question of how many non-buildable lots there are was brought up since they should not be included. We may not delineate by square footage and go with half of a unit (.50) for a vacant lot & a vacant lot with improvements; everyone else would be one (1.0) unit or more. We will see what the sewer district does before we make a final decision. Several Board members felt all of the properties with a livable structure should be a single unit or by the size of the tap/connection going to the property. Mr. Schaffron will work up both options for a comparison.
*Supervisor Singer did have a discussion with Richmond and they will draw up a preliminary letter of intent. She is still not connecting with Mary Kay Bashaw regarding funding from our local Canandaigua National Bank. Mr. Schaffron suggested the project be discussed with an attorney soon.
2. Mr. Stephen Groet asked about the reporting requirements for our Historians; do we have to supply a report to the state. Supervisor Singer indicated they don’t disburse any funds, so the reporting requirements are not necessarily the same. Supervisor Singer will have to look into it.
C. COMMUNICATIONS:
Note: Communications are filed with the Town Clerk. Discussion on any item may be called for by any Member of this Board.
*Supervisor Singer mentioned she had set up an account with the online university. She will go into the account for the first time and then the Boards will be able to use it for training purposes.
*Councilman O’Connor asked about the cell tower letter, Supervisor Singer indicated it related to leasing space if the Town built a tower.
D. REPORTS:
1. Town Clerk/Tax Collector- Mrs. Eileen Schaefer.
a. The financial report for the Town Clerk/Tax Collector for the month of February was submitted (see T. C. file).
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to accept the Town Clerk/Tax Collector’s report.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
2. Historian- Mrs. Margaret Bott.
a. No report.
3. Code Enforcement Officer- Mr. Robert Best.
a. The written report for the month of February was submitted (see T. C. file).
4. Planning Board- Mr. Theodore Mayhood.
a. The February draft minutes were submitted (see T.C. file).
b. Comprehensive Plan draft approved at the last PB meeting. Ontario County Planning has not seen the draft yet.
c. NYS finally came through with regulations for outdoor wood boilers, so we will look through it.
d. Also submitted the other potential code changes as recommended by the ZBA and our attorney.
5. Zoning Board of Appeals- Mrs. Linda Moorhouse.
a. The draft minutes of the January ZBA meeting were submitted (see T.C. file).
6. Highway Superintendent- Mr. Bruce Longbine.
a. The pipe was delivered for the Townline Rd project.
b. The CHIPS funds will remain at the same level as last year.
c. There are some water issues on the Thayer property. Councilman Hershey, Mr. Tom Stevens and Superintendent Longbine will meet at the property to review the situation.
7. Honeoye Lake Watershed Research Taskforce Liaison- Councilman Hershey.
a. Nothing new to discuss.
8. Assessor- Ms. Valary Muscarella.
a. The written report for the month of February was submitted (see T. C. file).
9. Supervisor- Ms. Kristine Singer.
a. The financial report for the month of February was submitted (see T.C. file).
Councilman Durkee motioned, Councilman Virgil seconded, and it was carried to approve the financial report.
APPROVED Ayes 4 Virgil, Durkee, O’Connor, Hershey
Abstained 1 Singer
Nays 0
b. Budget Transfer;
FROM TO AMOUNT PURPOSE
DA5112.21 DA5142.41 $ 1,474.45 Expenditures greater than budgeted amount.
Councilman Durkee motioned, Councilman Virgil seconded, and it was unanimously carried to approve the budget transfer.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
E. UNFINISHED BUSINESS:
1. Changes in the code submitted by the Planning Board. After some discussion, it was decided the Town Board will look at other possible wording.
2. Weed Harvester- The cost of the new harvester will be split; the first half paid by Ontario County with the second half paid between Richmond (75%) and Canadice (25%). The state boat launch on Honeoye Lake is scheduled for repairs this summer also.
3. Resolution Number 16 of 2011 –Authorizing The Execution And Delivery Of Lease Purchase Agreement And Related Instruments With Real Lease, Inc. And Determining Other Matters In Connection Therewith
Councilman Durkee motioned, Councilman Hershey seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, The governing body of the Town of Canadice (“Lessee”) a body of politic and corporate duly organized and existing as a political subdivision, municipal corporation or similar public entity of the State of New York, is authorized by the laws of the State of New York to purchase, acquire and lease personal property for the benefit of the Lessee and its inhabitants and to enter into contracts with respect thereto; and
WHEREAS, The Lessee desires to purchase, acquire and lease certain equipment constituting personal property necessary for the Lessee to perform essential governmental functions; and
WHEREAS, In order to acquire such equipment, the Lessee proposes to enter into that certain Equipment Lease-Purchase Agreement (the "Agreement") with Real Lease, Inc. (the "Lessor"), the form of which has been presented to the governing body of the Lessee at this meeting; and
WHEREAS, The governing body of the Lessee deems it for the benefit of the Lessee and for the efficient and effective administration thereof to enter into the Agreement for the purchase, acquisition and leasing of the equipment therein described on the terms and conditions therein provided;
Now, therefore, be it RESOLVED, By the governing body of Lessee as follows:
Section 1. Approval of Documents. The form, terms and provisions of the Agreement are hereby approved in substantially the form presented at this meeting, with such insertions, omissions and changes as shall be approved by counsel of the Lessee or other members of the governing body of the Lessee executing the same, the execution of such documents being conclusive evidence of such approval; and the Supervisor of the Lessee is hereby authorized and directed to execute, and the Town Clerk of the Lessee is hereby authorized and directed to attest and countersign the Agreement and affix the seal of the Lessee to such documents.
Section 2. Other Actions Authorized. The proper officers and employees of the Lessee shall take all action necessary or reasonably required by the parties to the Agreement to carry out, give effect to and consummate the transactions contemplated thereby and to take all action necessary in conformity therewith, including, without limitation, the execution and delivery of any closing and other documents required to be delivered in connection with the Agreement.
Section 3. No General Liability. Nothing contained in this Resolution, the Agreement nor any other instrument shall be construed with respect to the Lessee as incurring a pecuniary liability or charge upon the general credit of the Lessee or against it taxing power, nor shall the breach of any agreement contained in this Resolution, the Agreement or any other instrument or document executed in connection therewith impose any pecuniary liability upon the Lessee or any charge upon its general credit or against its taxing power, except to the extent that the Rental Payments payable under the Agreement are special limited obligations of the Lessee as provided in the Agreement.
Section 4. Section 265(b)(3) Designation. Lessee hereby designates the Agreement as a "qualified tax-exempt obligation" for the purposes and within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. Lessee further represents that Lessee reasonably anticipates that Lessee and other entities that Lessee controls will not issue tax-exempt obligations (including the Agreement) that exceed the aggregate principal amount of $10,000,000 during the calendar year in which the Agreement is executed and delivered.
Section 5. Severability. If any section, paragraph, clause or provision of this Resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Resolution.
Section 6. Repealer. All bylaws, orders and resolutions or parts thereof, inconsistent herewith, are hereby repealed to the extent only of such inconsistency. This repealer shall not be construed as reviving any bylaw, order, resolution or ordinance or part thereof.
Section 7. Effective Date. This Resolution shall be effective upon adoption by the governing body of the Lessee and approval of the attorney for the lessee of the Resolution, Agreement and related documents.
4. Resolution Number 17 of 2011 – Authorization To Solicit Bids
Councilman Virgil motioned, Councilman Durkee seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, This Board established an Equipment Replacement Schedule in order to maintain the efficient and cost effective operation of the Canadice Highway Department; and
WHEREAS, The pickup has been replaced in accordance with the approved Equipment Replacement Schedule; and
WHEREAS, Highway Superintendent Bruce Longbine has suggested to this Board the solicitation of bids for a direct sale of the pickup in order to realize a better financial return in comparison to proceeds from an auction; and
WHEREAS, This Board agrees with the proposal to solicit bids in an effort to realize a better return; now, therefore, be it
RESOLVED, That this Board directs the Town Clerk to advertise for bids as prescribed in Town and Municipal law indicating a minimum bid as determined by the Highway Superintendent; and, be it further
RESOLVED, That all bids are to be received by the Town Clerk no later than 4:00 pm on Thursday, April 7, 2011 to be eligible for consideration; and, be it further
RESOLVED, That this Board will review all bids received at the April 11, 2011 Town Board Meeting; and, be it further
RESOLVED, That is Board reserves the right to reject all bids if the established minimum is not met; and, be it further
RESOLVED, That the Clerk of this Board send a copy of this resolution to Highway Superintendent Bruce Longbine.
5. Resolution for the acceptance of a bid for the backhoe was pulled after a brief discussion.
6. Town Shed Facility/Preliminary Engineering Report-
Councilman Virgil, Councilman Durkee and Superintendent Longbine will research figures for bracing and the door on the Highway Garage.
F. NEW BUSINESS:
1. Resolution Number 18 of 2011 – Authorization To Execute The Town Clerk Plus Program Software Support Contract With Williamson Law Book Company
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, This Board purchased the Town Clerk/Tax Collector program from Williamson Law Book Company in 1998 which has been updated to the Town Clerk Plus Program; and
WHEREAS, The software support is an annual renewable contract at a rate of $605 for 2011; and
WHEREAS, The Town Clerk recommends the contract be renewed; now, therefore, be it
RESOLVED, That this Board authorizes the Supervisor to execute said contract and remit the contract fee to Williamson Law Book Company; and, be it further
RESOLVED, That the Clerk of this Board send a certified copy of this resolution with the executed contract to Williamson Law Book Company with the contract fee and retain a copy in the Town files.
2. Resolution Number 19 of 2011 – Authorization To Execute The Building And Codes Enforcement Program Software Support Contract With Williamson Law Book Company
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, This Board purchased the Code Enforcement Officer program from Williamson Law Book Company in 2000; and
WHEREAS, The software support is an annual renewable contract at a rate of $330 for 2011; and
WHEREAS, The Code Enforcement Officer recommends the contract be renewed; now, therefore, be it
RESOLVED, That this Board authorizes the Supervisor to execute said contract and remit the contract fee to Williamson Law Book Company; and, be it further
RESOLVED, That the Clerk of this Board send a certified copy of this resolution with the executed contract to Williamson Law Book Company with the contract fee and retain a copy in the Town files.
3. Resolution Number 20 of 2011 – Authorization To Renew The Alarm Maintenance Contract For The Town Hall With SG Security
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to approve the resolution.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
WHEREAS, This Board authorized the installation of a Fire/Security system in the new Town Hall; and
WHEREAS, It is in the best interest of the Town to contract with SG Security for system maintenance; now, therefore, be it
RESOLVED, That this Board directs the Supervisor to renew the annual maintenance contract with SG Security for a cost not to exceed $252.00 for the year 2011; and, be it further
RESOLVED, That the Clerk of this Board send a copy of this resolution with the agreed payment to SG Security.
4. Approval of the Bills –
Councilman Durkee motioned, Councilman Virgil seconded, and it was unanimously carried that the bills are to be paid in the following amounts:
ABSTRACT #3
General Account Voucher #52 to #78 $ 12,323.69
Highway Account Voucher #027 to #043 $ 76,867.90
Richmond Fire District Voucher #01 $ 62,245.00
Hemlock Fire District Voucher #001 $ 19,928.00
Springwater Fire District Voucher #0001 $ 34,757.00
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
G. PRIVILEGE OF THE FLOOR:
1. Mr. Tony Messina asked if the Board is going to tackle snowmobilers. Supervisor Singer talked to Sheriff Povero and he feels that in some cases it may not be safe to cross back and forth on the road when the snowmobile trail is unable to go over a culvert area.
2. Councilman O’Connor asked about the 2010 census numbers. Supervisor Singer indicated that New York State and Ontario County showed a population increase.
H. EXECUTIVE SESSION – Pending Legal Action
Councilman Durkee motioned, Councilman O’Connor seconded, and it was unanimously carried to adjourn to executive session at 10:16 pm.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
Councilman Virgil motioned, Councilman Hershey seconded, and it was unanimously carried to resume the regular meeting at 10:28 pm.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
I. ADJOURNMENT:
Councilman O’Connor motioned, Councilman Durkee seconded, and it was unanimously carried to adjourn the meeting at 10:29 pm.
APPROVED Ayes 5 Singer, Virgil, Durkee, O’Connor, Hershey
Nays 0
Respectfully submitted, ___________________________ Eileen Schaefer, Town Clerk